Great Cranberry Library Bylaws

(Revised August 2006)

This body shall be called "The Board of Trustees of the Great Cranberry Library" and hereafter shall be referred to as "The Board".

Section 1. The Board shall consist of nine elected members.

Section 2. Board members shall serve a term of three years and may be reelected. No member of the Board may serve more than six consecutive years on The Board.

Section 2a.The first election under these Bylaws shall elect three members for a term of one year, three for a term of two years, and three for a term of three years. All following elections shall proceed according to Section 2.

Section 3. Board elections shall be held by secret ballot at the Annual Meeting in August.

Section 4. To be eligible to vote and serve, an individual must be:
a. a permanent resident of Great Cranberry Isle, or
b. an owner of property on Great Cranberry Isle, or
c. a renter who has come to Great Cranberry Isle for three or more consecutive years.

Section 5. Should a vacancy occur in the membership of The Board, such vacancy may be filled until the next annual meeting by the President of The Board.

Section 6. An employee of The Board may not be elected to The Board and may not serve as a voting or non-voting member of The Board.

Section 1. The officers shall be a President, a Vice President, a Recording Secretary, a Corressponding Secretary and a Treasurer, to be elected by and from The Board following the Annual Meeting.

Section 2. To assure continuity, the President and/or the Vice President plus the Treasuer shall be permanent residents of Great Cranberry Isle.

Section 3. Officers shall serve for a term of one year from the Annual Meeting at which they were elected and until their successors are duly elected. No individual may serve in the same office for more than three consecutive years.

Section 4. The President shall preside at all meetings of The Board, authorize calls for any Special Meetings, appoint all members of committees voted by a majority of The Board (a committee need not consist exclusively of Board members), serve as nonvoting ex-officio member of all committees, and generally perform all duties associated with that office.

Section 5. In the event of the absence or the disability of the President, or a vacancy in that office, the Vice President, the Treasurer, then the Recording Secretary in that order shall assume and perform the duties of the President.

Section 6. The Recording Secretary shall keep a true and accurate record of all meetings of the Board, the minutes to be on file in the Library, shall issue notice of all Regular and Special Meetings, and shall perform such other duties that are generally associated with that office.

The Corresponding Secretary is responsible for all correspondence, copies to be kept on file in the Library, and shall perform such other duties that are generally associated with that office.

Section 7. The Treasurer shall be the disbursing officer of The Board, shall sign all checks, shall see that proper financial and payroll records are kept for the Library, shall review those records monthly, shall present a written financial report at all meetings of The Board and such other times as requested by The Board and shall perform all other duties that are generally associated with that office. In the absence or disability of the Treasurer, his/her duties shall be performed by the President or Vice President or another member of The Board as The Board may designate.

Section 1. At least two meetings shall be held in June and August on the second and fourth Tuesdays plus the Annual Meeting at the end of August. One Regular Meeting shall be held in September, November, January, March, May and July unless otherwise decided by a quorum of The Board. Notice shall be posted of all Regular, Special and Annual Meetings. Notice of all meetings shall be given to all Board Members at least ten days prior to the Meeting so that those Members not present on the island may attend the Meeting if they desire or are able.

Section 2. The Annual meeting shall follow the usual agenda, plus the presentation of the annual reports of the Director and the Treasurer. The budget for the following year shall be adopted.

At a meeting of the new Board Members immediately after the Annual Meeting, new officers will be elected. New committees will be formed, if necessary, and members of standing and ad hoc committees will be appointed by the President.

Section 3. The order of business of the Regular Meetings shall include the following items:
a. Disposition of minutes of previous meeting and any intervening meeting(s)
b. Treasurer's financial report of the Library
c. Report of the Director
d. Report of the President
e. Action on bills
f. Committee reports
g. Communications
h. Unfinished business
i. New business
j. Public presentation to or discussion with The Board
k. Adjournment

Section 4. Special Meetings may be called by the Corresponding Secretary or the Director at the direction of the President, or at the request of three members, for the transaction of business as stated in the call for The Meeting.

Section 5. A quorum for the transaction of business at any meeting shall consist of five members of the Board. Should no quorum exist, and should the matter be of sufficient import, all absentee members shall be polled by telelphone at the expense of the Library. All telephone votes shall be confirmed at the following meeting at which a quorum is present.

Section 6. Proceedings of all Meetings shall be governed by ROBERT'S RULES OF ORDER.

Section 1. The executive Committee shall be composed of the elected officers of The Board; they shall have emergency power to act for the Board between meetings of The Board.

Section 2. Standing committees may include Non-Board Members: members of these committees shall be appointed by the President.
a. The Nominating Committee shall recommend a slate of Trustees at the Annual Meeting. Additonal nominations may be made from the floor. Nominations will be voted on by secret ballot. Anyone covered by Article II, Section 4, is eligible to vote.
b. The Fundraising Committee shall be responsible for planning and arranging special events and for drafting fundraising letters.
c. The budget Committee (Director and Treasurer to be members) shall be responsible for the preparation of the proposed annual budget.

The Board shall appoint a qualified Library Director who shall be the executive and administrative officer of the library on behalf of The Board and under its review and direction. The Director shall recommend to The Board the appointment and shall specify the duties of employees and/or volunteers and shall be responsible for the proper direction and supervision of the staff. The Director shall be responsible for the adequate and proper selection of books in keeping with the stated policy of The Board and for the efficiency of library service to the public. The Director shall report to The Board at its meetings as part of the normal order of business. This report will be written and submitted monthly to all members of The Board. The Director, or a person designated by The Board, shall be responsible for keeping the financial and payroll records of the Library in accordance with acceptable bookkeeping practices and within the limits of the fiscal-year budget voted by The Board. The Director shall also be responsible for verifying all Accounts Payable invoices prior to submission of these invoices to the Treasurer for payment and for submitting a monthly budget status report to the Treasuer.

The Board is responsible for the maintenance of Library hours and for finding substitutes, paid or volunteer, in the prolonged absence of the Director.

The Bylaws may be amended by majority vote of The Board provided the proposed amendment(s) is (are) presented in writing to all members at least ten days prior to the Meeting at which such action is proposed to be taken.