Town of Cranberry Isles
Board of Selectmen's Special Meeting Minutes
9 May 2006
Islesford Neighborhood House

In Attendance:
Phil Whitney, BOS ChairmanBill McGuinness, Facilities Supervisor
Aaron Gray, BOSNanette Hadlock, Deputy Clerk
Denise McCormick, Town ClerkEugenio Bertin

I. Call To Order: 8:35 AM, by Chairman Phil Whitney.

II. Review/Approval 05/02/06 Minutes

Phil Whitney moves to approve the 05/02/06 minutes with amendments. Aaron Gray seconds the motion. Motion passes.

III. Old Business

A. Signatures: GCI Store Lease Extension
The Municipal Facilities Commission met on April 22, 2006 to discuss the extension agreement to the Cranberry General Store land lease. Eve Harrison agreed to meet on May 02, 2006 with Clay Taylor and her builder, (Eugenio Bertin), and architect, (Kay Rosa), to go over some questions from the MFC Meeting. At the May 02, 2006 Board of Selectmen Meeting, further discussion took place and plans were reviewed. Eve Harrison and Phil Whitney met with Town Attorney Guinta on May 05, 2006 to draft the lease extension. The draft was run by Ms. Taylor, her builder, and her architect and appeared to be satisfactory.

According to the lease, the current store will stay in the same location until October 21, 2006. Also part of the lease indicates that the current store will move to a temporary location, while the new store building is being constructed, until June 01, 2007.

Phil Whitney moves that the Board sign the lease extension agreement with Cranberry General Store. Aaron Gray seconds the motion. Motion passes.

B. Decision: Road Paving Bids
Bill McGuinness met with Road Commissioner Jason Pickering on Monday, May 08, 2006 to discuss the road paving bids that have been received by the Town. Their recommendation to the Board is to accept the Rings Paving Company bid. Tim Ring has past experience working at the Islands, has consistently shown interest for the job, and has submitted a low bid for the project. The price of asphalt is rising steadily. If Rings Paving keeps the quoted price of asphalt set at $160.00 per ton, The Town can expect to complete 500 tons, instead of the 722 tons listed in the bid package. This means that the Town could only do 60 to 70 percent of the work intended. The work specified in the bid package is for road paving on Great Cranberry Island. Upon inspection by Bill and Jason last week, the worst areas that we should concentrate on first appear to be:

Further discussion took place about alternatives to asphalt, and also the needed work on Sand Beach Road at Islesford. Long-term repair of the section of Sand Beach Road will require reconstruction work. There are maintenance funds that could provide a temporary fix for this year, with the hope that next year funds will be budgeted for priority projects such as Sand Beach Road.

Phil Whitney moves that the Board accept the bid with Rings Paving Company, given the understanding that with the rising price of asphalt, we will only be able to pave approximately seventy percent of the original proposal. Aaron Gray seconds the motion. Motion passes.

Phil Whitney recommends long-range planning is started for alternative methods of road construction. Also recommended is temporary maintenance of Sand Beach Road to tie us over this year, with hopes of reconstruction next year. Bill McGuinness will research costs of temporary safety maintenance of Sand Beach Road, and come back to The Board with costs.

IV. Other Business
The Board of Selectmen signs a certification letter from the Maine Department of Transportation in order to receive Registration Refund Allotments, otherwise known as Island Towns Refund, for the amount of $4039.13. These funds are to be used only for the maintenance and improvement of public highways.

V. Adjournment-9:40 AM
Phil Whitney moves to adjourn the meeting. Aaron Gray seconds the motion. Motion passes.

The next Board of Selectmen's Meeting will be on Thursday, June 08, 2006 at Great Cranberry Island Lady's Aid Building.

*Please note: The Public is encouraged to attend.

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