Town of Cranberry Isles
Board of Selectmen's Meeting
3 April 2007
Islesford Neighborhood House

Attendance:

Dan Lief, B.O.S. Chairman Cynthia Lief
Aaron Gray, B.O.S. Phil Whitney
Denise McCormick, Town Clerk Karin Whitney
Nanette Hadlock, Deputy Clerk Richard Beal
Eric Dyer, Island Istitute Sally Rowan
Eve Harrison Chris Hathaway
Rick Alley Evelyn Boxley
Harvey Bunker  

I. Call to Order: 8:42 A.M. by Chairman Dan Lief.

II. Review / Approval 03/12/07 Minutes
Aaron Gray moves to accept the minutes as written for March 12, 2007 Special Board of Selectmens Meeting. Dan Lief seconds the motion. Motion passes.

Aaron Gray moves to accept the minutes as written for March 02, 2007 Board of Selectmens Meeting. Dan Lief seconds the motion. Motion passes.

III. Review / Signing Financial Warrants

Warrant #12:$ 302.07
Warrant #13:$ 3858.36
Warrant #14:$ 4949.41
Warrant #15:$ 22355.34
Warrant #16:$ 137582.97
Total:$ 169048.15

All warrants were signed by the Selectmen.

IV. Appointments
Communication:
The Board of Selectmen have received a letter dated March 22, 2007 from a Great Cranberry Resident in regard to appointments of individuals for town positions who have not met his/her legal responsibilities for payment of property taxes each year. Selectman Lief assures that this fact is being taken into consideration, and that there should be "zero tolerance for officials, appointees, or employees not following local, state, and federal laws." At this time Selectman Lief and the Deputy Clerk are working on job descriptions for town officials, appointees, and employees.

A. Planning Board
Bruce Komusin is nominated for the open position on the Planning Board with an expiration of 2010.

B. Board of Appeals
Beverly Sanborn is nominated for the open position on the Board of Appeals with an expiration of 2010.

Selectman Lief would like to see an alternate or associate position appointed for the Board of Appeals. He also mentions the possibility of a B.O.S. policy, or maybe as part of the proposed Board of Appeals ordinance, regarding conflict of interest. This policy would ensure that if there were any appearance of conflict of interest involved with a Board of Appeals member, then the member must automatically recuse themselves from voting. More research will be done on the legality of alternate positions and conflict of interest.

C. Health Officer
Wanda Porter is nominated as Health Officer. Ruth Westphal has officially resigned her interest in the position, and recommends Wanda Porter as her successor.

D. Animal Control Officer
By recommendation of the Selectmen, the appointment of animal control officer is on hold at this time.

E. Shellfish Warden
Rodney Wimer is nominated as shellfish warden. Shellfish Warden training is coming up, and the state must also approve this appointment.

F. Constable
Richard Howland and Rodney Wimer are nominated to serve as constables. The Town will send both candidates for the required training.

The police academy wishes to meet with Richard Howland and a representative from our town.

Dan Lief moves to send Phil Whitney, as town representative with Richard Howland for the hearing. Aaron Gray seconds the motion. Motion passes.

G. Harbormaster
Rodney Wimer is nominated as Harbormaster. Mr. Wimer has completed his harbormaster training in March 2007.

H. Harbor Committee
The following nominations were made for members of the harbor committee in accordance with the recently passed harbor ordinance at the annual town meeting, (Section 3.2 of the Town of Cranberry Isles Harbor Management Ordinance).

Theodore Spurling, JR   (2008)
David Thomas                (2009)
Phil Whitney                  (2010)
Richard Howland           (2009)
Roy Hadlock                  (2010)

Other individuals have expressed interest in serving on the harbor committee, which could be a possibility.

According to the ordinance, (section 3.2.1), The Harbor Committee shall consist of not less than three and not more than five voting members appointed by the Selectmen. The initial Committee shall have the following appointments:  The first three members shall serve a one, two and three year terms and position four will serve a two year term and position five will serve a three year term. Harbor Committee members shall be voting residents of the Town of Cranberry Isles and shall represent diverse interests in the harbor.

Dan Lief hopes to meet with Jennifer Litteral next week to discuss the possibility of her continued assistance with the execution / implementation process of the harbor management ordinance.

Dan Lief moves to hire Jennifer Litteral to help with the implementation plan for the Harbor Management Ordinance, working with the Harbor Committee, Harbormaster, and the Deputy Clerk. It is hoped to be able to use the leftover grant money from the harbor ordinance preparation to pay Ms. Litteral for her continued service. If this is not possible, this issue will come back before the Board of Selectmen. Aaron Gray seconds the motion. Motion passes.

Aaron Gray moves to approve today's appointments which are listed on the agenda for this meeting as recorded in these minutes. Dan Leif seconds the motion. Motion passes.

V. New Business
A. Review / Signing: Facilities Supervisor Contract

An employment agreement contract for the position of facilities supervisor is presented to the Board for approval. Some differences in this contract from the last contract are:

Selectman Gray recommends that the facilities supervisor position be either kept at an hourly rate, or to state the minimum number of hours required to work weekly for that salary. Other suggestions by Selectman Gray were that the facilities supervisor working out of his home, as opposed to the town office, might not be a good idea; and that the position might also be a yearly appointment. Mr. Gray presents these suggestions after speaking with residents who have brought these concerns to his attention.

Another resident suggests that hours worked per week, sick pay, and vacation time be included in the contract.

Selectman Lief has no problem adding conditions of employment to the contract such as those suggested. In regard to the yearly appointment for the position, it is pointed out that funding for the position is included annually in the line item budget, which is approved by the voters. It is also noted that there are times when the facilities supervisor does work at home, for example processing the parking requests.

Signing of the Facilities Supervisor contract is put on hold for this meeting.

B. SHIP Grant Bid Specification Approval
Bid specs have been prepared for the construction of three finger floats with rigging and one gangway. Monies from the SHIP Grant will pay for this project.

Dan Lief moves to authorize the Facilities Supervisor to put the project out to bid. Aaron Gray seconds the motion. Motion passes.

C. Parking Update
The parking committee will consist of Aaron Gray, Chris White, Malcolm Donald and Bill McGuinness. Many parking request responses have come in to the office. The deadline for applications is April 15, 2007. No issues have been identified thus far.

D. Solid Waste / Town Garage Update
All but two of the abutters to the Proposed Islesford Transfer Station Site have responded in agreement with the location. One of the two has contacted the town office and has sent her response in the mail.

There will be more discussion on the town garage plans coming soon.

E. Discussion: Manset Fundraising Reserve / Brown House Loan
It is recommended that the donation reserve account for paying off the debt for the Manset Property be used to pay off the loan on the Brown House purchase. The town does not own the house now, and the loan interest rate is high at this time. The Town Treasurer will check with the donors to see if this is a legitimate use of the reserve donation fund. Roughly $90,000.00 is still owed on the loan, with October 2008 being the last regularly scheduled payment. Research will be done as to what type of account any remaining funds could be placed in for a higher interest earned. This item is to be discussed at next month's board meeting.

F. Discussion: Fire Truck Purchase Committee
Many decisions will be forthcoming for the purchase of the new tanker truck for Islesford Volunteer Fire Department, (technical, funding, timing issues, etc.). It is the intention to create an oversight committee for this process. Recommendations for members of the oversight committee by Selectman Lief include Bill McGuinness, Courtney Chaplin, along with Norman Sanborn, JR if he agrees to serve on the committee.

G. Discussion: TCI Lawyer
Dan Lief discusses the option of changing Town Counsel. He suggests that the Board of Selectmen interview various lawyers in the area for consideration.

H. Discussion: Quarterly Reports
Selectman Lief and Selectman Gray would like to see the quarterly reporting procedure, which was put in place by former Selectman Phil Whitney, to stay in place. Under this process, various town officers, and appointees are asked to file a report of activity four times a year to the Board of Selectmen. Presentation of these reports to the Selectmen will be further discussed at the next board meeting.

The following positions are requested to submit reports for quarterly reporting:

* These town positions may submit meeting minutes as quarterly reports.
+ Reports received by the Selectmen for the January - March 2007 quarter.
Copies of these reports are forwarded to the Selectmen and originals are kept on file at the town office.

I. Discussion: Implementation of Harbor Ordinance
Previously discussed, (Section IV, H).

J. Discussion: Vehicle Waste Disposal Fee Ordinance
Enforcement efforts of the Vehicle Waste Disposal Fee Ordinance continue. The Code Enforcement Officer will be returning to the island soon to check compliance. An auto removal date will be organized for some time this spring. Individuals with vehicles to go off are encouraged to contact Bill McGuinness at the town office to sign up for junk car removal.

K. Discussion: Constable Training
Previously discussed, (Section IV, F).

L. Discussion: Code Enforcement Officer, Planning Board and Board of Appeals - Review of Town Procedures: Do they work?
Selectman Lief would like to rethink the whole workings of how we deal with the C.E.O. The process of contacting our C.E.O. might better be handled through the office.

Some discussion took place over who should be calling the C.E.O. with concerns about code enforcement issues. Some residents at the meeting felt that the C.E.O. should be accessible to whoever needs her assistance and expertise.

Nan Hadlock reports that according to the existing bylaws for the T.C.I. Planning Board:

Planning Board Members who observe, or who may be advised by others, of potential code violations, will notify the Chairman of the Planning Board. The Chairman will be responsible for contacting the Town Code Enforcement Officer (CEO) in a timely manner, to request a determination whether further investigation by the CEO is necessary. If the CEO determines an investigation is warranted, the Chairman will monitor the results of the investigation. If enforcement action by the CEO or other government entities is subsequently deemed necessary, the Chairman will brief the other members at the next appropriate Planning Board Meeting.

-Amendment I, (05/04/04), of the Planning Board Bylaws (07/03/02)

M. Discussion: Selling of Marsh USA building
Article #23 at the March 2007 annual town meeting asked the voters to consider selling the Marsh USA building at Manset at the end of the current lease. The article was generated by citizens' petition, and consequently defeated on the floor of town meeting, (3 yes, 45 no). After the discussion that took place at the town meeting, the selectmen decided to further research the feasibility of selling the building. A report on this research will be forthcoming.

VI. Other Business

VII. Audience Communications

Executive Session Requested by TCI Tax Collector: 10:30 A.M.

I, Daniel Lief, motion that the Board of Selectmen go into Executive Session, pursuant to 36 MRSA 841, (2) (E), for the purpose of discussion of Poverty Abatement received in the town office by the Tax Collector, Denise McCormick. Aaron Gray seconds the motion. Motion passes.

Regular Meeting Called Back to Order: 10:39 A.M. by Chairman Dan Leif.

Dan Lief moves that the tax collector proceed working with this party for the next month and report to the Selectmen at the May board meeting. Aaron Gray seconds the motion. Motion passes. No decisions have been reached in regard to the poverty abatement request.

VII. Adjournment: 10:55 A.M.
Dan Lief moves that the meeting adjourn. Aaron Gray seconds the motion. Motion passes.

The next regularly scheduled Board of Selectmen’s Meeting will be on Wednesday, May 02, 2007 at the Great Cranberry Island Community Center.
Please note: The public is encouraged to attend.

 


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