Town of Cranberry Isles
Board of Selectmen's Meeting
8 April 2008
Islesford Neighborhood House

Attenance:

Aaron Gray, BOS Alyson Mayo, Island Institute Jeff Berzinia
Richard Beal, BOS Amanda Ravenhill, Island Institute David Axelrod
Denise McCormick, Town Clerk Phil Whitney Tiffany Tate
Eric Dyer, Facilities Supervisor Karin Whitney Wanda Porter
Nanette Hadlock, Deputy Clerk Barbara Meyers Eddie Gray

I. Call to Order: 8:31 A.M. by Selectman Aaron Gray.

II. Review / Approval of minutes for March 4th, 10th, and 20th.
Richard Beal moves to accept the Board of Selectman's Meeting Minutes as written for March 4th, 10th, and 20th, 2008. Aaron Gray seconds the motion. Motion passes.

III. Review / Signing Financial Warrant

Warrant # 14:$ 5082.70  
Warrant # 15:$ 27368.57 (school)
Warrant # 16:$ 74934.00  
Total:$ 107385.87  

IV. Appointments
A. Current Vacancies

Constables: (one year terms)
Richard Beal, GCI, exp. 2008
Richard Howland, Islesford, exp. 2008
Harbormasters: (one year terms)
Bruce Fernald, exp. 2008
Vacant, exp. 2008
Harbor Committee: (one year term)
Theodore Spurling, JR, exp. 2008
Health Officer: (one year term)
Wanda Porter, exp. 2008
Road Commissioner: (one year term)
Board of Selectmen

Planning Board: (three year terms)
Steve Philbrook, exp. 2008
William Dowling, exp. 2008
Sally Rowan, exp. 2008
Vacant, exp. 2008
Board of Appeals: (three year terms)
Katherine Chaplin, exp. 2008
Theodore Spurling, JR, exp. 2008
Evelyn Boxley, exp. 2008
Board of Assessment Review: (three year terms)
Beverly Sanborn, exp. 2008
Malcolm Donald, exp. 2008
Michael MacFarlan, exp. 2008
Shellfish Warden: (one year term)
Cory Alley, exp. 2008

Richard Beal moves to appoint Samuel Hyler of Islesford as Planning Board Member to fill a vacant position which will expire in 2011. Aaron Gray seconds the motion. Motion passes.

A vacancy for Great Cranberry Island Harbormaster will appear on the agenda for the May Board of Selectmens Meeting. If any registered voter is interested in the GCI Harbormaster or TCI Road Commissioner Positions, please contact your Selectmen.

Richard Beal moves to continue appointments, except for Great Cranberry Island Constable, as listed to return to office. Aaron Gray seconds the motion. Motion passes.

B. Transportation Committee
A list of Transportation Committee Appointment Options is presented by Selectman Richard Beal.

Committee:
Board of Selectmen
Ron Axelrod: LCI Summer Resident
Kate Fernald: LCI Summer Resident
Bill Dowling: GCI Year-round
Barbara Meyers: GCI Year-round
Richard Howland: LCI Year-round
Skip Stevens: LCI Year-round
Phil Whitney: GCI Year-round
Alternates:
Carl Brooks GCI Summer
Erica Merrill LCI Summer

Richard Beal moves to appoint members and alternates of the Transportation Committee as listed. Aaron Gray seconds the motion. Motion passes.

V. Old Business
A. GCI Fire House (Bid Review / Selection)

Ten bids have been received for the GCI Fire House Project. $13,500.00 has been budgeted for the project. It could be a possibility that more funds need to be added to the additional budget for the project to be completed.

Richard Beal moves for the bids remain private until the May Selectmens Meeting for discussion and unanimous Board approval when Selectman Lief will be here to attend. Aaron Gray seconds the motion. Motion passes.

Eric Dyer will call the contractors who have submitted bids and inform them of the decision at this time. Mr. Dyer will also ask the bidders if the change in the period of performance will affect their bids. GCI Fire Chief Norman Sanborn and David Bunker will be mailed the agenda for the May Board of Selectmens Meeting. It is suggested from the audience that references be gathered for those who have bid on the project.

B. TCI Transportation Committee
Eric Dyer reports that he and Alyson Mayo have developed a time frame for phases of work and the public involvement process for use by the Transportation Committee. The Island Institute has offered possible help with developing the questionnaire for gathering public input, or maybe contacts on the mainland that could help with the process. The Island Institute works with a company called Market Decisions who develops professional questionnaires and surveys. Eric will email the newly appointed committee members to arrange a date for the first meeting, and also to think about the chairman position, as well as recommendations for a Facilitator for the first meeting. Jim Fisher of the Hancock County Planning Commission has recommended Ron Beard of the Maine Cooperative Extension as facilitator. Meetings will be open to the public and must be posted seven days in advance. Communications, including e-mails, and documents and meeting minutes created by the committee are considered public record and should be kept on file at the town office.

David Axelrod makes a formal request for the Transportation Committee to consider the way of life and culture of the islands when making recommendations. Barbara Meyers suggests using a separate step of analyzing for this purpose when considering changes to be made. Jeff Berzinis would like to offer his input to the committee. Richard Beal recommends that input and history from Wilfred Bunker would also be desirable to the committee.

C. Snow Removal & Sanding
On March 18th, 2008 the Town was notified by Ed Gray's insurance company about a collision with Blair Colby's (TCI Plow Contractor) plow truck and one of Ed Gray's vehicles. The insurance company also informed the Town that Mr. Colby's plow truck had not been registered or insured since 2006. A letter was sent by certified mail to Mr. Colby on March 20, 2008, as well as a phone call made informing him that according to the contract with the Town, his vehicles used for the plowing and sanding must be registered and insured, or be in violation of the contract. Mr. Colby agreed to work on the issue. A couple of days later, the Town was contacted by Blair Colby's agent, Kelly Sanborn, who informed the Town that the letter was never received. A second letter was sent on March 28, 2008 by certified mail with a deadline for proof of insurance and registration of April 07, 2008. No proof of registration or insurance has been received by the Town. The Board of Selectmen sign a letter of contract termination with Blair Colby. Selectmen Gray and Selectmen Beal advise the Facilities Supervisor to start the bid process in June or July for Great Cranberry Plowing and Sanding contracts. Selectman Beal suggests that island use car registrations be reviewed and expired registrants be notified by postcard. Selectman Gray states that if vehicles are being used for town work, they need to be registered and insured. The Town Clerk can take care of this for cars that have been registered in the past, but some cars have never been registered at all, and there is no way to track that.

D. Parking
Bright green parking stickers have been ordered, and applications are coming in to the office. The deadline for applications is April 15, 2008. There has been no answer from the Southwest Harbor Police in reference to a request to enforce parking at the Manset Lot on a daily basis. Selectmen Gray will continue to pursue an answer.

E. TCI Website
A town website, principally operated out of the town office for town related business is being planned. Selectman Beal recommends Richard Hill of Islesford for development of the website. Mr. Hill has submitted a proposal for the installation and implementation of a Content Management Website for TCI. Costs for the services will be affixed fee of $2000.00 for the first year and $500.00 for each additional year. The $125.00 annual fee for the domain name will be paid for by the Town. All software and content become and will remain the property of the Town of Cranberry Isles. Selectman Beal has written a letter to the federal government asking for registration of a second-level domain name to be delegated to the Town of Cranberry Isles, (www.cranberryisles-me.gov).

Richard Beal moves to go with Richard Hills website company. Aaron Gray seconds the motion. Motion passes.

VI. New Business
A. Town Public Affairs Officer

Selectman Beal recommends that there be one person in the town office to represent our town to the press on behalf of the Town. This person would be listed as our information officer. Documented facts on all town issues are readily available at the town office and would result in the actual information being conveyed to the press and others who may inquire. Town Clerk Denise McCormick reminds the meeting that if phone calls are received at the town office inquiring for information, that the clerks oath of office requires her to distribute town information under the Right to Know Laws, unless the information is held confidential by law. Selectman Gray is not prepared to appoint a public affairs officer at today's meeting, and wishes to wait until the May meeting to further discuss this issue with all three selectmen present.

B. Caring for an Aging Population
TCI Health Officer, Wanda Porter reports on the effort underway to provide healthcare services to residents. A luncheon meeting was held with the Sea Coast Mission at Islesford on March 31, 2008. Three representatives from Sea Coast Mission were present and ideas were brainstormed for better healthcare practices at the islands. Island Connections also had a representative at the meeting. Ms. Porter is trying to set up a system with Island Connections which would make it possible for elderly and disabled residents to have mainland transportation to and from medical appointments at no charge. It is reported that Redzone Wireless expects that within the next couple of months, the islands may have the internet capability to use the Telemedicine Program offered by the Sea Coast Mission. It is hoped that it may be possible to have a visiting nurse or doctor to visit residents who may not be able to leave the island. Barbara Meyers requests that on the Selectmen's agenda for May to include discussion on internet access to rural communities to hopefully be made possible since the Fairpoint acquisition of the Verizon Company.

The next meeting with the Sea Coast Mission will take place on April 28, 2008, 11:30 A.M. at the Islesford Neighborhood House. Potluck lunch of sandwiches and dessert will be served. The public and the Selectmen are encouraged to attend.

VII. Other Business

VIII. Audience Communications

VIII. Adjournment: 11:14 A.M.
Aaron Gray moves to adjourn the meeting. Richard Beal seconds the motion. Motion passes.

The next regularly scheduled Board of Selectmens Meeting is Thursday, May 01, 2008 at Great Cranberry Island.
Please note: The public is encouraged to attend.

 


Return to Selectmen's Reports
Return home___